The Flute Society Of Washington, Inc.

2019 Mid-Atlantic Flute Convention

February 16 - 17, 2019


Exhibitor Information
Registration Opens October 3, 2018 (8AM)



The Sheraton Reston Hotel is located at 
11810 Sunrise Valley Drive
Reston, VA 20191. 
It is just a few miles from Dulles International Airport.

A special sleeping room rate for the hotel is available by mentioning the Mid-Atlantic Flute Convention. The room rate is $107.00 (up to 4 persons) plus tax per night on Friday - Sunday. Reservations can be made online at

Click here to make hotel reservation online

Make your reservation no later than January 31, 2019 to guarantee this rate.


Shipments to the hotel should be sent no earlier than three days before the flute convention. 
No call packages will be accepted by the FSW. Please address all shipments using the following address:
     Sheraton Reston Hotel

     Attention: Jamie Issa 

     Group Name: The Flute Society of Washington, Inc.
     11810 Sunrise Valley Dr. 
       Reston, VA 20191
Parking at the hotel is complimentary.

GROUND TRANSPORTATION
The Sheraton Reston Hotel provides a 24 hour courtesy shuttle service every half hour to and from Dulles Airport. Call hotel if after midnight. The shuttle can be found at location 2H. 

The "Super Shuttle" services each of our area airports: Baltimore-Washington International Airport (BWI), Reagan National Airport, and Dulles Airport. The phone number for the Super Shuttle is 1-800-258-3826. Call them 24 hours in advance. 

METRO

  • Silver Line station Wiehle-Reston serves the hotel
  • Get off at Wiehle-Reston East and head towards the Northside of the Metro station.
  • Take the escalator down the lower level where the buses pick up and head out side to corner of Reston Station Blvd.
  • Call the hotel for pick up at 703.620.9000
  • Shuttle runs from 7 am to 10:30 pm
  • Metro Link  for schedules, locations & fares

EXHIBIT HALL
The exhibit hall will be in the Diamond Ballroom.  Each booth will include a six foot draped table and two chairs. Please make any special request on the Exhibit Reservation Form (i.e., electrical outlet, if you need to have a wall behind you, etc.). Please, no banners hung on the wall.  No taping, tacks or stapling to walls. All efforts will be made to accommodate your requests.  Limited security (locked doors) is provided.  Every effort has been made in scheduling flute convention events so that the participants will have adequate time to spend in the exhibit area.


Exhibit Hall Hours

Set-Up

Hall Open to Public      

Break Down
 Friday, 2/15/19  TBA  n/a  n/a

Saturday, 2/16/19

8–10:00 am     

10 am–5 pm     

n/a

Sunday,   2/17/19

9:30–10:30 am    

10:30 am-3:30 pm       

3:30–5 pm

MEALS
 There will be a complimentary continental breakfast for exhibitors on Saturday morning from 8-10 AM. Lunch can  be purchased for Saturday and Sunday on the registration form. Sunday morning breakfast with guest artist may be purchased on the registration form or at the convention registration until 12 PM Saturday.

FEES AND MEMBERSHIP
All exhibitors must be a current sustaining member of The Flute Society of Washington, Inc.  Booth reservation can be found of the membership form. FSW Sustaining Membership dues are $50. Members receive a listing (complete contact information) in the current flute convention program book and at the exhibitor/sustaining member page on the FSW web site. Booth/Table Fee $90 (per table)

Reservations received after December 20, 2018 are limited to space available.

FSW MEMBERSHIP MAILING LABELS
Mailing labels of the FSW membership are available for $25.00 and can be requested on the Exhibit Reservation/Membership Form. We supply hard copy labels or excel file. The list is for a one time use only.

PROGRAM BOOK LISTING
Please fill out the reservation form carefully since it will be used for your listing in the program book, FSW membership directory and the FSW website. All sustaining members are listed in each FSW newsletter by company name.

FLUTE CONVENTION PROGRAM BOOK ADVERTISEMENTS

All FSW sustaining/business members, including those that cannot be present at the flute convention, are welcome to place an order for an advertisement. Besides the convention events and participant listing, the convention program book contains upcoming competition requirements and Flute Society events. Attendees carry the book home for the information listed. Make your business noticed with a special advertisement. Flute convention program book advertisements should be sent by email to programbook@fsw.net or upload at https://fsw.net/program_book_ad   Deadline for all ads is January 10, 2019. The size of a page and/or program book is 5 1/2” wide by 8 1/2” long. Picture files or pdf files are accepted.  Advertisements for Inside Front Cover, and Inside and Outside Rear Cover are on a first come first served basis.


Mid-Atlantic Flute Convention Program Book Advertisements, February, 2019

Inside Front Cover - SOLD

4.5 x 7.5 inches       

$100

Inside Rear Cover

4.5 x 7.5 inches       

$100

Outside Rear Cover - SOLD

4.5 x 7.5 inches       

$100

Full Page

4.5 x 7.5 inches       

$60

Half Page/Business Card

4.5 x 3.5 inches       

$30

REGULATIONS
  • Exhibitors will not be permitted to set up their displays at the convention until all fees have been paid in full.
  • Each booth must be staffed at all times during the published exhibit hours.  If any assistance is needed, please contact exhibit hall coordinator at least two weeks BEFORE the fair weekend and all attempts will be made to find appropriate assistance.
  • There will be no smoking in the exhibit hall.
  • All exhibits must conform to the size of the booth space and must be arranged so as not to obstruct the view of, or interfere with, other exhibits.
  • Exits, fire stations and fire extinguisher equipment must not be obstructed.
  • No individual, firm or organization not assigned exhibit space will be permitted to solicit business in the exhibit area.
  • The organization’s door monitors are instructed not to allow any instruments to exit the exhibit hall unless they are in their hard cases. This is meant for everyone’s protection. NO EXCEPTION TO THIS RULE!
  • Only persons displaying the flute convention ID badge will be allowed to enter the exhibit area.
  • Every exhibiting sustaining member is allotted 2 ID badges, an additional ID badge for each additional table purchased.
  • A flute tryout room will be available for exhibitors and their clients at the convention. Information will be available upon arrival.
CONTACT INFORMATION
    Mid-Atlantic Flute Convention Exhibit Hall Coordinator
    Lisa Fahlstrom
    lfahlstrom@msn.com
    exhibitcoordinator@fsw.net
    240-994-9487 cell

          
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