Exhibitor, Sponsorship & Convention Program Book Ad Form

Exhibit, Sponsor & Program Book Ad Application 2026

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REGISTRATION 2026

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NEED HELP? For any questions related to membership or registration, feel free to contact us at membership@fsw.net For technical problems contact us website@fsw.net.

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Business Information

We will use this information for your business listing in the convention program book and our website.

Business Contact(Required)

Your contact is the person we will communicate with regarding information about exhibiting and sponsorship.

First Last

Contact Email(Required)

Use only lowercase letters in the email address

Contact Phone(Required)

Please provide a number you can be reached if we have any questions.

Current member through 3/1/2026

Business Name(Required)

This is the business name you want listed on our website, convention program book and other locations.

Business Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Business Email(Required)

Business Phone(Required)

Website

Business Logo Upload

Max. file size: 512 MB.

Convention Sponsorships

Platinum	Gold	Silver	Bronze
$3,000	$1,500	$700	$300
Featured name & logo placement on website, displays, and program book Three (3) exhibit tables in prime location Program book cover ad (color) included One year FSW membership Three (3) courtesy Email blasts Two (2) no charge FSW newsletter ads Spotlight feature on social media	Featured name & logo placement on website, displays, and program book Two (2) exhibit tables Full page program book ad included One year FSW membership Two (2) courtesy Email blasts Special shout-out on social media	Featured name & logo placement on website, displays, and program book One (1) exhibit table Half page program book ad included One courtesy Email blast Social media mention	Featured name & logo placement on website & program book Half page program book ad included Recognition in program book One courtesy Email blast

Sponsorship Selection

Select One

Platinum, $3,000

Gold, $1,500

Silver, $700

Bronze, $300

FSW Competition Sponsorships

A sponsor's name and logo will be placed on the FSW website, convention website, program book schedule listing, the competition program page and the award certificate.

Competition Sponsorship Selection

Select one:

Young Artist, $1.500

Collegiate Soloist, $600

Student Honors, $800

Exhibit Hall Booth

Each booth will include a six foot draped table and two chairs. There is a four table limit. Credit for sponsorships applied on the payment screen.

Exhibit Hall Tables

Price:

Quantity of Tables (4 table limit)

Platinum (3 tables), Gold (2 tables) and Silver (1 table) Sponsors ONLY add additional tables you which to purchase. Do not include table which are included in your sponsorship.

Please enter a number from 0 to 4.

Special Requests/Needs (i.e. power outlet)

Liability Agreement(Required)

By registering for booth space, each exhibitor acknowledges that they, as legal representative of this company, has read, understands, and agrees to accept and abide by all conditions and regulations listed under exhibition regulations. The exhibitor also agrees that The Flute Society of Washington, Inc. nor any representative or board members of the organization, will be responsible for injury, loss, or damage that may occur to the exhibitor, their employees, or exhibit materials from any cause whatsoever, either prior to, during, or subsequent to the conference.

I agree to the liability agreement.

Convention Representatives for Name Badges

A company can request two (2) badges, and an additional badge for each additional table purchased. If the representative name(s) is not available at this time or changes, please submit the Exhibitor Name Badge Form found on the Exhibits and Sponsorship web page and confirmation email.

Convention Representative #1

First Last

Convention Representative #2

First Last

Convention Representative #3

First Last

Convention Representative #4

First Last

Convention Representative #5

First Last

Convention Meal Options

We are accepting meal orders through February 9, 2026, and there will be no refunds after this date. If you wish to purchase any meals, please enter the quantity desired below each option.
There will be food trucks available both Saturday and Sunday. Convention staff will gladly pick up food orders. Information will be provided during setup hours.

Cabaret Buffett Dinner (Saturday)

Buffet will include freshly baked whole wheat rolls and butter, vegetarian Mediterranean soup, organic spinach and spring mix salad with assorted dressings, coleslaw salad, fire roasted chicken with a fresh corn salsa, garlic mashed potatoes, apple pie, cheesecake with whipped cream along with brewed unsweetened Iied tea, coffee, decaf, and hot tea. There will also be gluten free/vegan desserts options.

Price:

Quantity Buffet

Please enter a number from 0 to 10.

Flute Lovers Breakfast with Rhonda Larson (Sunday)

Country Breakfast
\\Plated breakfast featuring an assortment of petite scones, muffins, flaky croissants, and breakfast breads served with butter and fruit preserves. Hot options include scrambled eggs with fresh chives, fluffy pancakes, and savory breakfast sausage links with freshly sliced seasonal fruit. Beverages with include freshly brewed regular and decaffeinated coffee, a selection of hot teas, and chilled orange juice. Vegan & gluten-free option available.

Price:

Quantity Country Breakfast

Vegan/gluten free option available.

Price:

Quantity Vegan/Gluten-free Option

Convention Program Book Ad

Book dimension is 8.5 x 5.5" and b&w print.

Copy size for a full page is 4.5 x 7.5 " and a half page copy is 4.5 x 3.5". Copy should be press-ready. PDF is the preferred format. Accepted files must be high-resolution black and white (JPG, TIFF or PDF files accepted). Half page ads must be horizontally oriented and full page and cover ads must be vertically oriented. To submit ad copy separately from this form, a link can be found on your confirmation email. Copy deadline January 11, 2026 Silver and Bronze sponsors may update to a full page ad, $50.

Convention Program Book Ad

Select one

Full Page Ad, $100

Half Page Ad, $50

Silver/Bronze Sponsor Full Page Ad, $50

Program Book Ad Upload

Max. file size: 512 MB.

FSW Email Blasts

Please visit our website, https://fsw.net/e-blasts/, to order your E-Blasts. Sponsors will receive information about their E-Blast(s) benefit.
Credit for sponsorships applied on the payment screen.

Flute Society of Washington Sustaining Membership

To exhibit at the convention the business must have an FSW sustaining/business membership active through March 1, 2026.

FSW Sustaining/Business Membership(Required)

Membership is active for one year from the date of payment or your current membership renewal date, which ever is later.
If you are seeing this page your FSW membership expires before 3/1/2026 or you are not a current member. Any membership questions, please contact membership@fsw.net.

FSW Membership

Adjustments

Payment

Consider selecting "bank" instead of credit card. Help the Flute Society save on fees when you make a payment or donation, consider using ACH (bank transfer) instead of a credit card. Why ACH? This is much cheaper for high-value transactions. Credit card fees are a consistent higher percentage, which costs the organization more. By choosing ACH, you help us keep more funds for programs, events, and the Mid-Atlantic Flute Convention—instead of paying extra processing fees.

Discount

$0.00

Total

Credit Card

Coupon

Exhibitor, Sponsorship & Convention Program Book Ad Form

Exhibit, Sponsor & Program Book Ad Application 2026

Helpful Suggestions for completing the form

Business Information

Convention Sponsorships

FSW Competition Sponsorships

Exhibit Hall Booth

Convention Representatives for Name Badges

Convention Meal Options

Convention Program Book Ad

FSW Email Blasts

Flute Society of Washington Sustaining Membership

Payment

Get In Touch!

Additional Resources

About Us